Location: This position is remote from anywhere in Canada with occasional travel.
Duration: Full-time.
Hours: 37.5/week
Salary range: $45,000 – $55,000
Start Date: as soon as possible.
About Us
The Canadian Council on Invasive Species (CCIS) is the national non-government voice on invasive species and works to build collaborative solutions to reduce the introduction and spread of invasive species to Canada’s waters and lands. Guided by 10 provincial/territorial invasive species chapters, and Indigenous, business and government representatives from across Canada, CCIS works cooperatively across jurisdictional boundaries to support actions and provide information that can help reduce the threat and impacts of invasive species.
Job Overview
CCIS is seeking a highly organized and detail-oriented Project Administration Coordinator to oversee the day-to-day administrative operations of the organization. The successful candidate will play a crucial role in supporting the CCIS team and ensuring the smooth functioning of the organization. This position reports directly to the Executive Director, or their assign.
Responsibilities and Duties
- Coordinate and manage administrative activities, including office management, procurement, and other specific project administrative support.
- Assist with financial administration, including budgeting, financial reporting, and expense tracking.
- Coordinate human resources functions, such as recruitment, onboarding, and employee records management, for national office and CCIS Operating Chapters.
- Develop and implement efficient administrative systems and processes to enhance organizational effectiveness.
- Be the first point of contact for potential members. Oversee CCIS membership base, encompassing general membership services, outreach campaigns, enrollment and onboarding, database maintenance, communications, renewals, and retention.
- Aid in development of CCIS’s e-commerce platform and assisting in the development of essential resources. This entails managing the entire online store, from handling inventory to overseeing shipments.
- Aid in maintaining and updating CCIS’s website and social media platforms.
- Prepare and distribute internal communications, including meeting agendas, minutes, newsletters, and organizational announcements.
- Support the Executive Director in preparing reports, presentations, and other documents as required.
- Assist with event planning and coordination, including conferences, workshops, trade booth events and stakeholder meetings.
- Collaborate with team members to ensure effective communication and coordination across various projects and initiatives.
Knowledge and Skills
- Bachelor’s degree in business administration, office administration, or a related field.
- Minimum of 4 years of experience in office administration or a similar role.
- Strong organizational and time management skills, with the ability to prioritize and multitask effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and experience with website content management systems (ideally WordPress).
- Knowledge of financial management principles and experience with budgeting and financial reporting.
- Familiarity with human resources practices and legislation.
- Ability to work independently and collaboratively in a fast-paced environment.
- A positive and energetic attitude.
Other relevant skills not required but considered an asset
- Knowledge of invasive species and/or environmental conservation.
- Experience with event coordination.
- Fluent in French and/or other languages
Benefits
- Access to health benefits within three months of start date
- An opportunity to expand skills in natural resources sector with a nationally recognized, fast growing, non-profit charity.
- Flexible work hours and ability to work from home.
- Career development training
Open until the position is filled.
Please submit your application by email in the form of a single PDF document including a resume and cover letter with the title of ‘Administrative Coordinator’ in the subject line of the email to: jobs@canadainvasives.ca
We thank all applicants for their interest in working with the Canadian Council on Invasive Species, only those who are short-listed will be contacted.
The Canadian Council on Invasive Species and its Chapters are committed to equality, diversity, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, disability, and age. We encourage those who self-identify as Indigenous, BIPOC, and LGBTQIA+ to apply.
We respectfully acknowledge that the Canadian Council on Invasive Species operates on the traditional lands of Indigenous Peoples, including the First Nations, Métis, and Inuit Peoples, whose presence and stewardship of this land predates the arrival of settlers.
We recognize and honour the diverse histories, languages, cultures, and spiritual beliefs of Indigenous Peoples, and the ongoing impact of colonization, residential schools, and systemic oppression on their lives and communities.
We commit to learning from and working collaboratively with Indigenous Peoples to protect and restore the health of the land, waters, and ecosystems that sustain us all. We also acknowledge that invasive species are a threat to the ecological balance and biodiversity of this land, and that their management requires a holistic approach that respects the traditional knowledge and practices of Indigenous Peoples.
